In the absence of company sponsored employee calendars, you may choose a medium that is convenient for you. Calendars can be made manually from scratch, software-generated, or customized calendar templates. If you want to channel your creativity and build a calendar from scratch, that is totally alright.
However, you need to consider how you will manage such calendar. Software-generated calendars may refer to those calendars made via MS Office that are either MS Excel or MS Word or from other calendar builder software available both online and offline.
As for calendar templates , they are mostly preferred because they are easy to edit and personalized. You can indeed save time. Decide the frequency of your calendar. You may use a daily calendar, weekly, monthly, or an annual calendar. It depends on the purpose of the calendar and what frequency makes it more convenient and easy for you. Edit the structure and outline of the calendar. For the outline of the calendar, you can refer to the work calendars provided by your employer in order to have a grounded basis.
Employers usually published holiday calendars, an annual calendar of activities, payroll calendars, and much more. You may refer to those in editing the framework of your calendar. The calendar may include the following items: List of significant dates and schedules List of events and work-related commitments and priorities List of needed documents, materials, or resources In addition to this, there is a need to label the calendars for you to be guided accordingly.
Incorporate design elements. You may also add design elements to your calendar to make it appear more presentable and motivating. You can choose a professional and engaging color scheme that portrays your personality. You may also adopt the design elements and color scheme followed by the brand of your employer to make it more work-related. These are just subjective and simplified ways that you may opt to consider in building and customizing your calendar.
Alternate Work Schedule Calendar Template calhr. To further enrich the quality and functionality of your calendar, there are also strategies that you may take note of. Preparation is a serious stage you need to dwell on. Coming up with a comprehensive calendar is all about executing the necessary preparations. In the case of employees, they should know beforehand their work schedules , their work shifts, their daily deliverables, and other important matters.
These factors are important in determining the structure of your calendar. Put prime emphasis on documentation. What are you waiting for? Please register for an account and boost your team's efficiency and performance with our web-based HR app. Employee Attendance Calendar Excel. Employee Attendance Calendar Excel LeaveBoard is providing free calendar tracking software that helps you track work time and employee absences. See who was present, when they are sick or in vacations from any device.
Regardless of the way you choose to keep the records, an employee attendance calendar should include the following information: Employee's full name, department, and position.
You can also include the supervisor's name and other important information such as the employment date, contact details, etc. Attendance codes available in your company. The list of codes includes, but is not limited to, working days, part-time, leave days, public holidays, sick and maternity leave, absence, and any other types of paid time-off.
The attendance sheet template helps you prepare an employee shift calendar to keep them accountable for their tasks. The employee vacation tracker in an Excel format allows you to identify attendance issues and mitigate business risks. Here are the three benefits of using the free printable employee attendance calendar in Businesses allow employees a specific number of paid leaves for the whole year. The employee vacation planner template can help you get a proper replacement for that employee in advance to take charge of the monthly assignments.
The Excel calendar template also gives you an idea of who is doing overtime or making unplanned absences. You can recognize the top-performing employees with consistent attendance and assign them more responsibilities.
This, in turn, helps you in the decision-making process while selecting team members for a new project. So you can delegate more duties to employees who are not planning an extended leave of absence during the crucial stages of project planning and execution.
You can roughly create the employee schedule based on their leave requests and holiday calendar. You can get information about your available resources from the monthly calendar template and plan the project stages or schedule meetings in the Google Calendar accordingly. It helps you improve the team productivity, keeps their morale high, and reduces employee burnout.
The attendance tracker template allows you to use your resources to the fullest potential and cover all the bases to prevent work disruption.
You can use the printable calendar template to estimate the working days of each employee accurately. Based on this data, you can calculate their payable amount due at the end of every month. You can also identify attendance issues at a glance like tardiness, excess leaves, half days, early checkout, etc. So you can take disciplinary actions and make the exact deductions from their payroll. Additionally, following the printable monthly calendar template allows you to track the overtime work hours of an employee.
It helps you decide their bonus amount and acknowledge their hard work. Maintaining the employee attendance sheet helps you simplify the payroll process and keep an accurate attendance record. However, the employee attendance calendar also comes with certain limitations, especially if you decide to track the attendance using an Excel calendar.
So before you decide to create an employee shift planner and calendar template in Excel, you should go over the next section highlighting its significant disadvantages.
An Excel calendar template is not always the ideal solution for tracking employee absences.
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